5 Ways to Improve your Daily Productivity: Like a Boss

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Freedom is my number one core value, and I’m guessing it’s yours too?

Imagine having the freedom to run your own schedule, write your own rules and create success on your own terms - this is driving force behind why I started my business and the reason I’m so passionate about helping YOU create this freedom in your own life.

Hands down, freedom is the best part about being a solopreneur and creative and now that I’ve had a taste of it, I wouldn’t trade it for anything. It’s the dream, right?

But here’s what I’ve come to learn: with freedom comes responsibility.

Without being super disciplined, establishing good work habits and being able to maximize the time we have each day, it can ultimately mean the success or failure of our business.

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Procrastination, by way of putting off those ‘hard things’, as well as a lack of focus around where your attention needs to be, are the two main productivity killers and ways to limit your growth and business success.

The good news?

By making some simple tweaks and optimizing how you work - it’s entirely possible to overcome these obstacles. After coming up against these challenges over and over again on the entrepreneurial path, I’ve got some great strategies that will transform the way you work so you can find your focus, get more done, and finally enjoy the level of success you’ve been dreaming about.

Aannndd…. I’m super excited to be taking you on a tour of my workspace!

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1. Eliminate your distractions.

Distractions are the number one productivity killer. It feels like we’re constantly being bombarded with distractions throughout our day. In our technology obsessed, ‘always on’ world it seems impossible to escape the incessant noise - especially when it’s pretty much a job requirement to be connected at all times!

But it is possible to protect your focus by eliminating these distractions altogether. It comes down to being super intentional about how you engage with technology and creating firm boundaries around your focus time.

The first step is identifying where you get tripped up and then setting yourself up for success by taking the necessary action to eliminate these distractions altogether.

The Priority Distraction.

Do you get distracted by other people’s priorities and put their needs before your own?

Perhaps you always do your easiest tasks first and then by the time they’re out of the way, you’ve run out of time to tackle your bigger projects?

Got an eBook you need to write or online course you need to create but never seem to find the time?

If you can relate to any of these scenarios then you need to start blocking out time in your calendar to work on your important projects.

Here’s a reality check: unless you schedule time for these projects they will never get done!

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Use your calendar to block out a regular time each day/week to work on these tasks and then when other things come up, you can easily see whether you’ll be able to take these on as well.

The Digital Distraction.

Do you find yourself picking up your phone and checking your social media notifications 10,000 times a day? Or perhaps when you go to quickly look at something online you end up going down a wormhole and lose hours of time ‘researching’ and learning new and interesting things you never knew existed?!

This is a dangerous game that never ends well!

Here are some ways to combat this:

  • Kill Newsfeed Google Chrome extension - this handy app literally “kills” the Newsfeed from appearing on your desktop application, so each time you login to Facebook you won’t see the timeline appear. This is handy if you need to use Facebook to manage your page; your group, or participate in communities you’re part of without losing hours of time getting distracted by the Newsfeed.

  • Self-Control. - this app is a lifesaver! It allows you to add your most distracting websites e.g Facebook, Pinterest, to a blacklist and then set a time limit for how long you want to be banned from them.

  • Put your phone in another room - a simple but effective way to limit your phone distraction is by leaving it in another room while you’re working. Since I started doing this, my productivity and focus has improved dramatically!

  • Turn off your wi-fi - If you get distracted by the internet, then turn off your wi-fi altogether so you can’t be tempted!

Take action: identify your biggest distractions and put in place the appropriate measures for you to get back to your most important work.


Psst… My eBook The Brand Plan gives you the exact formula for making your brand memorable. Get it free when you sign up for my newsletter below!


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2. Block out your ‘Grade A’ time.

We all have optimal times of the day that we do our best work, AKA: your Grade A time.

This is the time of day you must dedicate to doing work that requires deep thinking and focus, like writing and content creation - any kind of work that requires intense focus and energy.

The goal is to structure your day based on when you’re most productive and blocking out this time like your life depends on it {without being too dramatic, it actually does!}

For me, my most productive time of the day is a 2 hour window from 11am - 1pm. Since I committed blocking out this time and dedicating it to my writing - my productivity has soared! It also helps you feel super accomplished because getting this work done in the morning means you can spend the afternoon, or your less productive time on tasks which don’t require as much focused energy.

Take action: Determine when your Grade A time is and block it out in your calendar each day so you don’t take client calls; have meetings or any other ‘busy’ work eating up your most valuable time of the day.

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3. Distinguish between your Goals / Projects / Tasks.

One of the reasons we procrastinate and things can take much longer than we anticipated is failing to differentiate between goals, projects and tasks and therefore not allocating the appropriate time to dedicate towards these actions.

Here’s how to break them down:

  • Goals are the overarching objective you want to achieve over a set period of time, for example - increase monthly revenue by 20%.

  • Projects are the strategies and larger pieces of work that will support you reaching your overarching goal. e.g a project you could undertake to increase your monthly revenue by 20% is launching a new program; digital product or course.

  • Tasks are the small pieces of work that make up projects, which ultimately support your overarching goal. E.g a Task part of your Project could be to write the sales page for your new program.

This game-changing approach helps you be more strategic in achieving your business objectives, enabling you to plan your time more effectively by:

  1. Taking a big picture view of your business and what you ultimately want to achieve in a given time frame.

  2. Breaking down your projects into manageable tasks that don’t overwhelm you.

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4. Understand your work tendency.

Gretchen Rubin created the Four Tendencies framework which identifies how you are motivated to work. Each of the four tendencies determine what degree you’re internally driven i.e whether you’re a motivated self-starter; or driven by external motivation where you need someone or something like a deadline to propel you into action.

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Understanding how you are motivated to work helps you structure and approach your goals.

If you’re a more externally motivated Obliger, you’ll work best if you’re part of an accountability group or by working with a coach who you establish goals with.

Whereas if you’re more of a Questioner, you’ll need a rational explanation to complete something being driven by an external deadline but will have no issue completing work set for yourself.

And if you’re a Rebel {like me!} who acts from a sense of choice and freedom, you’ll need to get suuppper clear on the driving mission behind your business and why it's so important to you, otherwise it’s going to be challenging to get going at all!

Take the free test and find out your tendency.

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5. Set up an environment conducive to good work habits.

The space you work in plays an important role in how productive you are.

Not only is it where you need to be focused and thinking creatively, it's where you're likely to be spending a lot of time, so it makes sense that it's designed for optimal productivity; as well as looking good!

Essential ingredients that make for a happy and productive workspace, conducive to creating your best work include:

  • Natural lighting - a well lit area for you to work in is essential given the long hours spent in front of an artificially lit computer screen. Not only is it good for your eyes, but studies have shown that natural light makes you more alert, happier and more productive.

  • A comfortable chair - this makes a world of difference, especially when spending long periods sitting at your desk.

  • Keep it organized - don’t buy into the messy desk theory: find a space for all of your belongings and keep your desk area orderly to eliminate distractions and focus your attention on what needs to get done.

  • Surround yourself with positive inspiration - adding personal touches to your space to inspire you lends itself to being more productive. I love decorating my workspace with fresh flowers, delicious smelling candles, inspiring quotes and having my favorite books on display to help boost my mood and make me excited to work!

Time is your most precious resource, so guard it like it’s your full time job! Which one of these strategies will help you the most in being more productive each day?

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If you’re ready to take the next step towards the big goals you've set to build your online presence - I can help! Take a look at my services which are all designed to empower you building a purpose-fueled brand, so you can confidently share your message and have it seen and heard by the right people. 

Photography by Hillary Jeanne

Source list: Furniture: desk, chair, rug, filing cabinet, bookshelf. Art: Jasmine Dowling, Jen & Jennifer, The Aestate. Accessories: marble book ends, candle, microphone, monthly calendar.